The Indian Trail Improvement Board of Supervisors approved a contract to finish and renovate fencing along 140th Avenue North at the Acreage Community Park southern extension project in a special meeting on Wednesday, May 20.
The fence project, awarded to Daniels Fence for $54,969 in a competitive bid, was one of several items approved to complete the project.
Other items at the meeting were approval of a change order for the contract with Loren Jock Trucking to exceed its previously approved $40,000 contract for a grand total of $41,770, and a landscaping change order that was deferred to the board’s next special meeting on the park project, set for Wednesday, May 27.
ITID President Betty Argue said afternoon thunderstorms may impact the district’s aggressive effort to finish the park after many delays, but they were making every effort to get it done.
ITID Assistant Executive Director Rob Robinson said much of the increase in the trucking contract was to cover core samples that were agreed to by the board earlier to check for deficiencies in portions of the asphalt parking lot.
Supervisor Tim Sayre made a motion to approve the trucking contract, which carried 5-0.
The fence contract was for 2,302 feet of fencing and gates along 140th Street North for park security.
Parks & Recreation Director Elizabeth Ricci said that ITID staff had gotten several quotes for the fencing project, ranging from $54,960 to 73,136.
“We do have an in-house estimate as well, so there’s a total of five quotes,” Ricci said. “After running the numbers for our staff’s hours to actually do the fence, that did not end up being one of the lowest quotes, but that is an option.”
Argue questioned the feasibility of installing rolling gates as planned, and Robinson said the gates mimicked the design of existing gates, and some of the gates in the contract were to replace existing gates that had been damaged.
Sayre questioned the fence gauge in the contract, and Robinson said the gauge in the quote was heavier than in the request for proposals.
Ricci said staff recommended approval of the low bidder.
“Daniels Fence has all the same specs,” Ricci said. “They responded fairly quickly, so I felt they would be able to start as soon as we need them to. We’re waiting for some things to be finished in the park before we can start, but I don’t see a problem going with the $54,000 quote.”
Supervisor Michael Johnson made a motion to approve the contract, which carried 5-0.
Argue said the landscaping change order was not ready yet.
“We’re still working out some maintenance items, and there was a scope of work that included the maintenance items for the landscaping,” she said. “Some of that hasn’t been addressed yet in the estimate of work.”
Robinson said that district staff is trying to get the same contractor that did the irrigation.
“They also do full-service landscaping,” he said. “They are a little tentative about doing the rest. They have been back on site with additional talks with Loren Jock Trucking, and they have been talking with another landscaping contractor that is working up a price.”
An additional bid is also expected from a Loxahatchee-based firm, which means that a total of three bids for the work will be available to choose from.